Maternity Leave Letter Template – Australia

To:
[Manager’s Name]
[Company’s Name]
[Company’s Address]
[City, State, Zip Code]

From:
[Employee’s Name]
[Employee’s Position]
[Employee’s Address]
[City, State, Zip Code]
[Employee’s Email]
[Employee’s Phone]

Date:
[Date]

Subject:
Maternity Leave Request

I am writing to formally request maternity leave in accordance with the policies of [Company’s Name] and the Fair Work Act 2009. I expect to give birth on [Expected Due Date], and I plan to commence my maternity leave on [Start Date].

As per our conversation, I would like my maternity leave to extend for a period of [Duration, e.g., 12 months], returning to work on [Return Date]. I will keep you informed of any changes to the expected birth or my availability for work.

Clause 1: Leave Entitlement
According to [Company’s Name] maternity leave policy, I am entitled to [Entitlement details, e.g., 12 months of unpaid leave].

Clause 2: Notice Period
I am notifying you [Notice Period, e.g., 10 weeks] in advance as required. Please let me know if you require any additional documentation.

Clause 3: Plan for Transition
I am committed to ensuring a smooth transition during my absence. I propose to finalize my current projects and will assist in handing over my responsibilities to [Colleague’s Name].

Clause 4: Contact Information
During my maternity leave, I can be reached via email at [Employee’s Email] should any urgent matters arise.

Thank you for your understanding and support during this significant time. I look forward to your confirmation of my leave request.

Sincerely,
[Employee’s Signature]
[Employee’s Name]

To:
[HR Manager’s Name]
[Company’s Name]
[Company’s Address]
[City, State, Zip Code]

From:
[Employee’s Name]
[Employee’s Position]
[Employee’s Address]
[City, State, Zip Code]
[Employee’s Email]
[Employee’s Phone]

Date:
[Date]

Subject:
Maternity Leave Application

I am writing to apply for maternity leave commencing from [Start Date] to [End Date]. My estimated due date is [Expected Due Date], and I intend to take advantage of my entitlement as outlined in our employee policy.

As discussed with my supervisor, [Supervisor’s Name], I plan to take [Duration, e.g., 6 months] of leave and return to work on [Return Date]. I will ensure that all my duties are handed over effectively and will provide assistance during the transition phase.

Clause 1: Leave Details
I would like to confirm that I will be taking [specific leave type, e.g., unpaid maternity leave] as per the [Company’s Name] policy.

Clause 2: Responsibilities Handover
I am in the process of documenting my current projects and responsibilities for a seamless handover to ensure minimal disruption.

Clause 3: Future Correspondence
Please let me know if you need any further information or documentation from my end.

Clause 4: Thankfulness
Thank you for your understanding and support regarding my maternity leave application. I appreciate the company’s commitment to supporting employees during this important time.

I look forward to your positive response.

Best regards,
[Employee’s Signature]
[Employee’s Name]