Termination Letter Template – Australia

From:
[Your Name]
[Your Address]
[Your Phone]
[Your Email]

To:
[Recipient’s Name]
[Recipient’s Address]
[Recipient’s Phone]
[Recipient’s Email]

Date:
[Date]

Subject:
Termination of [Contract/Employment/Service]

I am writing to formally notify you of the termination of the [specific agreement, employment, or service], effective as of [Effective Termination Date]. This decision has not been made lightly, and it is based on [brief explanation of reasons for termination, e.g., performance issues, restructuring, or mutual agreement].

Clause 1: Notice Period
In accordance with the provisions of our agreement, I am providing [Notice Period] notice. This letter serves as the official notice of termination; however, I am willing to discuss any transitional arrangements you may require during this period.

Clause 2: Final Compensation
Please be informed that all outstanding payments and compensation up to the effective termination date will be settled in accordance with our agreement. Any unused vacation days will also be compensated as per company policy.

Clause 3: Return of Property
Please return any company property, including [list specific items, e.g., keys, equipment, documents, etc.], by [Return Deadline].

Clause 4: Confidentiality and Non-Disclosure
I remind you of your obligations regarding confidentiality and non-disclosure as described in our agreement, which remain in force after the termination of our relationship.

Clause 5: Future References
You may request a reference for future employment or opportunities, and I will provide a fair evaluation of your tenure with us.

Thank you for your contributions during your time with us, and I wish you all the best in your future endeavors.

Sincerely,
[Your Signature]
[Your Name]

From:
[Your Name]
[Your Address]
[Your Phone]
[Your Email]

To:
[Recipient’s Name]
[Recipient’s Address]
[Recipient’s Phone]
[Recipient’s Email]

Date:
[Date]

Subject:
Notice of Termination

This letter serves as formal notice of termination of [specific contract, employment, or service] between us, effective [Effective Termination Date]. The decision stems from [detailed reasoning, such as changes in business needs, performance concerns, or other specific issues].

Clause 1: Notice Terms
In line with our agreement, this letter provides you with [Notice Period] notice of termination. I am open to discuss this further if you wish to address any concerns or arrangements required.

Clause 2: Payment and Compensation
You will receive all accrued entitlements up to the termination date, including any salary, bonuses, and vacation pay as per company policies.

Clause 3: Return of Company Assets
Please ensure that any company property, including [list items], is returned to me by [Return Deadline].

Clause 4: Confidentiality Obligations
You must continue to adhere to the confidentiality obligations set forth in our agreement, which persist even after termination of this arrangement.

Clause 5: Availability for Reference
If you need a reference for future opportunities, I would be happy to assist you and provide an honest appraisal of your work.

I appreciate your contributions and wish you all success in your future endeavors.

Best regards,
[Your Signature]
[Your Name]