The Overpayment Letter Template – Australia is offered in multiple formats, including PDF, Word, and Google Docs. Each version is both customizable and ready for printing, tailored to fit your requirements seamlessly.
Overpayment Letter Template – Australia Editable | PrintableSample
1. Sender’s Information 2. Recipient’s Information 3. Date of Letter 4. Subject 5. Greeting 6. Explanation of Overpayment 7. Action Required 8. Contact Information for Queries 9. Closing Remarks 10. Sign-off 11. Attachments
PDF
WORD
Examples
[Recipient’s Name]
[Recipient’s Address]
[Recipient’s City, State, Postcode]
[Your Name]
[Your Title/Position]
[Your Company/Organization Name]
[Your Address]
[Your City, State, Postcode]
[Date]
Notification of Overpayment
We are writing to inform you that an overpayment has been identified related to your [specific account, invoice, or payment reference], dated [payment date]. After a thorough review of our records, it appears that the amount of [Overpaid Amount] was credited beyond what was due. We appreciate your attention to this matter.
The total amount due was [Original Amount Due], but the amount received was [Overpaid Amount]. This resulted in an excess payment of [Excess Amount].
We kindly request that you review your records and confirm the overpayment. To rectify this situation, we propose the following options:
1. Refund of the overpaid amount of [Excess Amount].
2. Application of the overpaid amount as credit towards future payments.
Please let us know which option you prefer.
If you choose to refund the excess payment, please send the funds to the following account:
[Your Bank Name]
[Account Name]
[BSB Number]
[Account Number]
We appreciate your prompt attention to this matter and look forward to your response. If you have any questions or need further clarification, please do not hesitate to contact us at [Your Phone Number] or [Your Email Address].
[Your Signature]
[Your Name]
[Your Title]
[Your Company/Organization Name]
[Recipient’s Name]
[Recipient’s Address]
[Recipient’s City, State, Postcode]
[Your Name]
[Your Title/Position]
[Your Company/Organization Name]
[Your Address]
[Your City, State, Postcode]
[Date]
Correction of Overpayment
We are writing to notify you of an overpayment identified in relation to your account. Our records indicate that an amount of [Overpaid Amount] was paid in excess of the actual amount due on [payment date].
Our calculation shows that the original amount due was [Amount Due], leading to an overpayment of [Excess Amount].
To resolve this issue, we would like to offer you the following options:
1. A full refund of [Excess Amount].
2. Credit towards future services.
Please respond to us indicating your preferred course of action by [Response Deadline].
If you prefer to receive a refund, please provide your bank details or postal address so we can process it without delay.
Thank you for your attention to this matter. We value your partnership and look forward to your prompt reply. Should you have any questions, feel free to contact us at [Your Phone Number] or via email at [Your Email Address].
[Your Signature]
[Your Name]
[Your Title]
[Your Company/Organization Name]
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